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Trust Asset and Accounting Management System (TAAMS)

One longtime reform project that greatly benefited from FTM reengineering was the Trust Asset Accounting Management System (TAAMS).

TAAMS modules include:

TAAMS Title – maintains and tracks land title documents, including supporting revenue distribution, invoicing, acquisitions and all legal details relating to land transactions and providing easy access to title information

TAAMS Leasing – establishes, tracks and manages various contracts, such as surface area, mineral, Right of Way and range, and automates invoicing, collections and revenue distributions using captured payment information

TAAMS Accounting – manages the receipt and distribution of all trust funds with features that include automated invoicing, online collections, Mineral Management Services (MMS), interfacing, land owner distributions, receivable subledgers and supporting financial details

TAAMS Reports – provides for customized reports in such areas as land utilization, title status, owner inventory, lands available for leasing, chain of title history and distribution of income

BIA’s TAAMS Title module contains both current and historical titles—some of these historical titles in the system date back to the original land grant. The Land Record Information System (LRIS) was fully converted to the TAAMS software in January 2006.

The TAAMS leasing module tracks leases of Indian assets. BIA and OST are currently converting leasing data from BIA’s old, multiple legacy systems to TAAMS and integrating TAAMS with TFAS to ensure that both systems have accurate and complete title, leasing and financial information. As each regional system is converted, OST will provide beneficiaries with asset statements that identify the source of the funds and a listing of assets owned in that region and any active encumbrances, as required by the ‘94 Act. Prior to the conversion, the statements that beneficiaries received only included information on account balances and account transactions. As of the end of FY 2006, nearly 90% of all income-producing accounts had been converted.